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Excel Basics You Must Know

Ready to level up your spreadsheet skills? Whether you’re a complete beginner or a seasoned pro, mastering the basics of Excel can make all the difference in your productivity and efficiency. So grab your mouse and keyboard, and let’s dive into the must-know Excel basics that will transform the way you work with data.

Before diving into Excel basics you must learn, let’s understand what Microsoft Excel is. Microsoft Excel is a powerful spreadsheet program that allows users to organize, analyze, and manipulate data in a wide range of applications. With Excel, users can create and customize spreadsheets, charts, and graphs to visualize data, perform complex calculations, and automate repetitive tasks.

Excel is widely used in various industries, including finance, accounting, marketing, and sales, as well as in personal and educational settings. Excel is part of the Microsoft Office suite of productivity tools and has become an essential software program for businesses and individuals alike. Whether you’re managing budgets, tracking sales, or creating project plans, Excel’s versatility and functionality make it an indispensable tool for anyone who works with data.

Advantages of Learning Microsoft Excel basics

There are numerous advantages to learning Microsoft Excel basics. Excel is a widely used and versatile tool that can help individuals and businesses alike to streamline their workflows and manage data more efficiently.

By mastering the basics of Microsoft Excel, users can create and manipulate spreadsheets with ease, which can significantly improve their productivity and accuracy. Excel’s powerful calculation and analysis features allow users to perform complex calculations and create insightful visualizations, which can help to identify trends, patterns, and opportunities.

In addition, learning Microsoft Excel basics can help individuals to develop critical problem-solving and analytical skills, which are highly valued in many industries. Whether you’re working in finance, accounting, marketing, or sales, having a strong foundation in Excel basics can help you to work more effectively and make better-informed decisions.

Furthermore, with the proliferation of data in today’s digital age, the ability to work with data has become an essential skill. Excel’s capabilities in organizing, analyzing, and presenting data make it a powerful tool for data management, making Microsoft Excel basics a must-have skill for anyone who wants to succeed in today’s data-driven world.

In short, mastering Microsoft Excel basics can help individuals to work more efficiently, make better decisions, and develop essential analytical skills, making it a valuable tool for personal and professional growth.

Excel Basics Everyone Must Learn

Now, here are 20 Excel basics everyone must learn:

  1. Navigation: Learn how to navigate through Excel worksheets and workbooks using the keyboard and mouse.
  2. Data Entry: Learn how to enter data into cells, and the different types of data that can be entered (text, numbers, dates, etc.).
  3. Formatting: Learn how to format cells to change the appearance of data, such as font size, font type, alignment, and color.
  4. Formulas and Functions: Learn how to use formulas and functions to perform calculations in Excel, such as adding, subtracting, multiplying, and dividing.
  5. Sorting and Filtering: Learn how to sort and filter data in Excel to organize and analyze it more effectively.
  6. Charts and Graphs: Learn how to create and customize charts and graphs in Excel to visually represent data.
  7. Conditional Formatting: Learn how to use conditional formatting to highlight specific data based on certain conditions.
  8. Pivot Tables: Learn how to use pivot tables to summarize and analyze large amounts of data.
  9. Collaboration: Learn how to share and collaborate on Excel documents with others.
  10. Macros: Learn how to use macros to automate repetitive tasks in Excel.
  11. Keyboard Shortcuts: Learn some of the most commonly used keyboard shortcuts in Excel to save time and increase productivity.
  12. Data Validation: Learn how to use data validation to ensure that data entered into cells meets specific criteria.
  13. Protecting Cells and Worksheets: Learn how to protect cells and worksheets from accidental changes or unauthorized access.
  14. Conditional Logic: Learn how to use IF statements and other conditional logic functions in Excel to perform more advanced calculations.
  15. Named Ranges: Learn how to use named ranges to refer to specific cells or ranges of cells in formulas and functions.
  16. Freeze Panes: Learn how to use the Freeze Panes feature to keep certain rows or columns visible while scrolling through large amounts of data.
  17. Find and Replace: Learn how to use the Find and Replace feature to quickly locate and replace specific data in Excel.
  18. Print Settings: Learn how to adjust print settings to fit data onto a specific number of pages or to print specific ranges of cells.
  19. Data Analysis: Learn how to use Excel’s built-in data analysis tools, such as regression analysis, to analyze large amounts of data.
  20. Importing and Exporting Data: Learn how to import data from external sources, such as a CSV file, and how to export data from Excel to other file formats.

Is Excel Sheet Learning Easy?

Yes, learning Excel is not only easy but also highly rewarding. While it may seem intimidating at first, with a little bit of practice, anyone can master the basics of Excel and start reaping the benefits of this powerful tool.

One of the greatest advantages of learning Excel is the wide range of applications it has in both personal and professional settings. Whether you’re a small business owner looking to manage finances, a marketer looking to track campaign performance, or a student looking to analyze data for a research project, Excel can help you to work more efficiently and effectively.

Furthermore, learning Excel can help you to develop critical problem-solving and analytical skills, which are highly valued in today’s job market. These skills can not only make you a more valuable employee but also help you to succeed in a wide range of industries.

Finally, Excel is an extremely user-friendly program, with a vast array of resources and support available online. Whether you prefer video tutorials, step-by-step guides, or interactive courses, there are many resources available to help you learn Excel at your own pace.

In short, learning Excel is both easy and rewarding, with the potential to improve your productivity, decision-making abilities, and job prospects. So why not give it a try and discover the many benefits of Excel for yourself?

How is Excel Different from Google Sheet?

Excel and Google Sheets are both spreadsheet programs that offer similar functionalities such as organizing, analyzing, and manipulating data. However, there are some key differences between Excel and Google Sheets.

Firstly, Excel is a Microsoft product that is part of the Microsoft Office suite, while Google Sheets is a web-based application offered by Google. This means that Excel is installed on your computer and requires a one-time purchase or subscription fee, while Google Sheets is accessed through a web browser and is available for free to anyone with a Google account.

Secondly, Excel offers more advanced features and customization options compared to Google Sheets. Excel has a more extensive range of formulas, charts, and graphs, and offers greater control over formatting and layout. Excel also has more powerful data analysis tools, such as PivotTables and Power Query, which are not available in Google Sheets.

On the other hand, Google Sheets is more accessible and collaborative compared to Excel. Google Sheets allows multiple users to work on the same document simultaneously and offers real-time syncing across devices. Additionally, Google Sheets integrates seamlessly with other Google applications, such as Google Drive, Google Docs, and Google Forms.

Overall, both Excel and Google Sheets have their strengths and weaknesses, and the choice between the two largely depends on individual needs and preferences. If advanced features and customization options are a priority, Excel may be the better choice. However, if accessibility and collaboration are important, Google Sheets may be the way to go.

Excel Basics that Work on both Excel and Google sheet

There are many Excel basics that can be used in both Excel and Google Sheets. Here are a few examples:

  1. Formatting: Both Excel and Google Sheets offer similar formatting options for cells, such as changing font style, size, and color, as well as background color and alignment.
  2. Formulas: Both Excel and Google Sheets use similar formula structures, such as SUM, AVERAGE, MAX, and MIN. These formulas can be used to perform basic calculations, such as adding up a column of numbers or finding the highest value in a range.
  3. Charts: Both Excel and Google Sheets allow you to create a variety of charts, including pie charts, bar charts, and line graphs. You can customize the appearance of these charts, such as changing the colors and font sizes.
  4. Sorting and filtering: Both Excel and Google Sheets allow you to sort and filter data in your spreadsheet. This can help you to organize your data and find specific information quickly.
  5. Conditional formatting: Both Excel and Google Sheets offer conditional formatting options, which allow you to highlight cells that meet specific criteria. For example, you can use conditional formatting to highlight all cells with values greater than a certain number.

Overall, many of the basic features and functionalities of Excel can be used in Google Sheets as well, making it easy to switch between the two programs depending on your needs and preferences.


In conclusion, learning the basics of Microsoft Excel and Google Sheets can be extremely beneficial for personal and professional use. Both Excel and Google Sheets offer a wide range of features and functionalities that allow users to organize, analyze, and manipulate data efficiently. Some of the basics that are shared by both programs include formatting, formulas, charts, sorting and filtering, and conditional formatting. While there are some differences between the two programs, understanding these basic features can help you to work effectively in both Excel and Google Sheets. Whether you are a small business owner, marketer, student, or simply looking to improve your skills, learning Excel basics can help you to develop critical problem-solving and analytical skills, making you a more valuable employee and setting you up for success in a variety of industries.

Anand Singh, Mentor at Coding Invaders
Anand Singh, Mentor at Coding Invaders
Hello! I'm Anand Singh, a detail-oriented and passionate data analyst committed to helping businesses thrive. As an engineering graduate from the esteemed Sir Mvit Institute, I bring a strong analytical background to the table. During my tenure at Entuple Technologies as a Data Analyst, I made significant contributions to a Driver Drowsiness Detection system, where I focused on enhancing the model's accuracy. At LICIOUS, I employed MySQL and Python libraries to perform critical data analyses, which informed the development of new product features. Additionally, I managed the company's business dashboard, monitoring growth and reporting on key performance indicators such as DAU, MAU, retention, funnel analysis, and cohorts. Outside of my professional pursuits, I'm an avid cricket player and a lifelong learner, always eager to explore new topics related to data analysis.

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